Records Research: An Essential Competency
Private
investigation relies on three core competencies: records research, interviews,
and surveillance. While not every investigation will require interviews or
surveillance, all will involve some form of records research. In fact, certain
investigations may consist solely of research. Records research involves
locating both public and private records, serving as a crucial tool for
gathering information that can support or refute a particular viewpoint.
Records Research
Basics Process
Every
investigative assignment brings its own unique aspects to the research process.
The databases and repositories an investigator consults will differ based on
the specific nature of the investigation. Therefore, it is important for
investigators to continuously expand their knowledge of various database
resources to remain effective.
Four Major Steps of Records Research
The
foundation of any research assignment is to understand the client's needs. The
first question to address is: What is being sought? Clarifying this helps
identify the client's objectives and the scope of the work. Responsible private
investigators will also determine how the client intends to use the information
before proceeding. It is essential to avoid conducting research that could be
misused or cause harm to others.
Step 2: Develop an Investigative Plan
Once
the client's needs are clearly defined, the next step is to develop an
investigative plan. This plan outlines the specific investigative tasks and the
documents that need to be located. Additionally, it should include an operating
budget and cost estimate to ensure accountability and efficiency throughout the
investigation. With a comprehensive plan in place, investigators can present a
clear proposal to the client and set expectations for the final outcome.
Step 3: Internet Research
Internet
research often serves as the starting point for records research. The
accessibility of online resources allows investigators to quickly narrow their
search, making the process more effective and efficient. Rather than becoming
overwhelmed by the vast amount of information available, investigators should
focus their efforts to target only the most relevant sources.
Step 4: Obtaining Original Records
Original
records are the primary documents containing the required information, such as
birth certificates, marriage licenses, or business records. While these
originals are generally not available online, initial internet research can
reveal where to obtain them. Locating and securing original records is a
critical component of comprehensive records research.
Public versus Private
Records
The
distinction between public records and private records is important in the
investigative process. Public records, which vary by state, may include
addresses, birth and marriage records, criminal records, and certain records of
divorce proceedings. Private records, such as medical, tax, credit, employment,
and educational information, are typically restricted. Accessing these private
records requires explicit authorization—usually in the form of a signed waiver
from the individual concerned.
Conclusion
Each of the three core competencies—records
research, interviews, and surveillance—plays a vital role in the investigative
process. Records research, in particular, enables investigators to gather more
information and form a clearer understanding of the individuals or situations
they are examining. When records research is combined with interviewing and
surveillance skills, investigators are able to enhance their effectiveness and
professionalism in the field.
Brian Blackwell Investigations
Harrisburg, Pennsylvania
https://www.brianblackwell.biz
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