Private Investigator Basics: Missing Persons Investigations

Understanding Missing Persons Investigations

Missing persons investigations are the most effective approach for uncovering the truth about individuals whose whereabouts are unknown.

Each year, over 800,000 people are reported missing and entered into the FBI's National Crime Information Center (NCIC). Of these cases, 85%–90% involve minors. It is important to note that these statistics do not include individuals who are unofficially missing—those who have not been formally reported as missing persons.

Skip Tracing – Locating People

Skip tracing is a method used to locate missing individuals. This process typically involves collecting, organizing, and analyzing substantial amounts of data related to a person to determine their possible location. Private investigators and professional skip tracers frequently conduct these efforts. Skip tracing is commonly used to reconnect people for personal reasons or to resolve legal and financial matters.

Roles of Professional Investigators

Professional investigators are retained to locate various types of missing individuals, including:

• Long-lost loved ones or family members who have voluntarily disappeared or run away
• Fugitives
• Missing persons who have been unaccounted for over extended periods and are classified as cold cases
• Runaways and minors who may have been kidnapped

If you are concerned about someone's location and they are difficult to find, a qualified missing persons investigator can employ advanced techniques to assist in locating the individual in question.

Techniques Used by Professional Investigators

• Networking with fugitive recovery agents, law enforcement personnel, other private investigators, or compensating informants. Private investigators often have extensive networks to support their searches.
  
  
• Conducting surveillance and capturing video evidence. Investigators may monitor locations where a missing person is likely to be present or track suspects in a missing persons case.
  
  
• Searching hospitals and mortuaries. Investigators check various facilities where a missing person may have been admitted or found.
  
  
• Performing background checks, questioning witnesses, and applying other investigative techniques. These methods help isolate potential suspects or leads who may assist in locating a missing person.
  
  

Brian Blackwell Investigations
Harrisburg, Pennsylvania

https://www.brianblackwell.biz

Private Investigator Basics: Surveillance

Surveillance Fundamentals

Surveillance involves the systematic observation of individuals, locations, or objects to record and ascertain contacts, activities, and movements. Private investigators employ surveillance for various purposes, including crime prevention, evidence collection for criminal and civil cases, documentation of an individual's location or actions, acquisition of information to support interviews, intelligence gathering for future operations, and securing details for use in legal proceedings.

Types of Investigations Requiring Surveillance

Surveillance plays a crucial role in a range of investigations, including missing person cases, worker’s compensation claims, child custody investigations, infidelity investigations (cheating spouse), vandalism incidents, and recurrent theft situations.

Types of Surveillance

Private investigators must select the most appropriate type of surveillance based on the specifics of each case and the investigation’s objectives. The nature of the case will determine whether surveillance should be mechanical or human, overt or covert, and stationary or mobile.

Mechanical Surveillance Versus Human Surveillance

Mechanical surveillance involves using technological devices, such as cameras or recording equipment, to monitor targets. This method offers several benefits: equipment doesn’t tire, get hungry, or lose focus, and multiple locations can be monitored simultaneously. For example, in theft cases at a construction site, private investigators may install cameras and later review the recordings for evidence.

Overt Surveillance Versus Covert Surveillance

Overt surveillance refers to monitoring activities that are plainly visible, such as security personnel patrolling shopping centers or the use of security cameras in casinos. This form of surveillance is intentionally made apparent to discourage theft or fraudulent behavior.

Mobile Surveillance Versus Stationary Surveillance

Mobile surveillance involves following moving targets, for instance, tailing someone who leaves a location in their car. In contrast, stationary surveillance means monitoring a fixed location or position.

Preparation for Surveillance

Understand the Client’s Needs

It is essential for private investigators to clarify what the client aims to achieve with surveillance. The client’s objectives will determine the types of surveillance, the project’s scope, and the necessary equipment. Investigators must educate clients and manage their expectations, as investigations are often more complex and costly than anticipated.

Know The Subject

Before conducting surveillance, private investigators should complete thorough background research on the subject. This includes obtaining the individual’s name, address, phone number, full physical description, photograph, and information about relatives nearby. Additional useful details include the subject’s routines, habits, hobbies, schedules, and associates.

Know The Area

Investigators should have a map of the surveillance area and, if possible, a photograph of the building or location to be watched. It’s helpful to visit the site at different times of day and night, especially if the surveillance will occur during less busy hours.

Know Your Equipment

The equipment used depends on the surveillance’s nature. Investigators should be thoroughly familiar with their devices and practice with them ahead of time. For example, if cameras or video cameras are required, it’s wise to have backups and extra batteries, as there’s rarely a second chance to capture key activities.

Know Yourself

Investigators should prepare mentally and physically by getting enough sleep, exercising, and having a clear plan. They must also be ready to handle unexpected encounters, such as being approached by strangers or law enforcement. Having a plausible cover story is essential to successful surveillance.

Key Qualities for Surveillance Investigators

Surveillance requires significant dedication and resilience. Successful investigators are outgoing, communicate well, act decisively, remember details, blend into their environment, and pay close attention to detail. Other important traits include honesty, patience, resourcefulness, flexibility, and the ability to concentrate for long hours, often under challenging conditions such as sitting in a vehicle for extended periods in extreme weather.

Ethics and Laws Relevant to Surveillance

Investigators must know and comply with all laws affecting their work in their respective states, particularly those involving trespassing and audio recording. Laws regarding audio recording vary by state, and some states prohibit covert audio recording. Failure to comply can result in serious legal consequences, including imprisonment.

Conclusion

Surveillance is not necessary in every investigation, but it is invaluable when visual confirmation of a target’s actions or location is needed for resolution. Whether the goal is to catch a thief, locate a missing person, or confirm the validity of a worker’s compensation claim, surveillance provides critical evidence and can be essential to a successful investigation.

Brian Blackwell Investigator | Harrisburg, PA
https://www.brianblackwell.biz

Private Investigator Basics: Interviewing

Introduction to Interviewing

Private investigators conduct interviews with a variety of individuals, including plaintiffs, defendants, witnesses, victims, suspects, subjects of background investigations, and experts. Interviewing is a fundamental skill in the investigative process, serving as a means of gathering facts that can become testimonial evidence in legal proceedings.

What Is Interviewing?

Interviewing involves collecting factual information from people. The details obtained during interviews may be used as testimonial evidence, which can play a critical role in building or defending a case.

Investigations That Require Interviews

• Theft
• Missing persons
• Background investigations
• Situations requiring expert assistance

Why Conduct Interviews?

Interviews are essential for reconstructing crimes or events, gathering evidence, identifying leads, clarifying facts, and determining what truly happened. They help investigators piece together the sequence of events and develop a more complete understanding of the case.

Preparing for an Interview

Preparation is crucial to a successful interview. Investigators should create a prioritized list of witnesses, placing major witnesses at the top. Before conducting an interview, the investigator must be familiar with any statements the witness has given to authorities and understand the facts of the case.

Researching the Interview Subject

Before the interview, investigators should perform thorough records research and a background check on the subject. Knowing basic information—such as the subject’s relationship to participants in the event, whether they wear glasses, and if they have a criminal record—can help the investigator approach the interview more effectively.

Anticipating the Subject’s Needs

Each interview subject may have unique needs depending on the case. In criminal defense investigations, witnesses may fear retaliation or have concerns about cooperating with the defense. Friends or relatives of crime victims may be reluctant to speak. Investigators must be prepared to address these challenges, especially when talking to victims who may be angry or distressed, and work to help them share their account of events.

Documenting the Interview

It is important to take notes during or immediately after each interview. Notes can be handwritten, recorded on audio devices, or captured on video if the subject consents. Building rapport and ensuring the subject feels comfortable are key to obtaining permission for recording. If a subject provides an especially helpful or exculpatory statement, investigators should request to record it for accuracy.

Essential Interviewing Skills for Investigators

Setting Up the Interview

Whenever possible, investigators should schedule interviews in advance with cooperative witnesses. If advance scheduling is not feasible, unscheduled visits may be necessary to reach potential interview subjects.

Engaging in Active Listening

Investigators should follow the 80/20 rule: the interview subject should speak 80% of the time, while the interviewer speaks 20%. Active listening encourages information flow and shows the subject that their statements are being heard. Investigators should paraphrase or summarize what the subject has said to confirm understanding and encourage further communication.

Building Rapport

Establishing rapport is crucial for gaining the trust of interview subjects and encouraging them to open up. Investigators can build rapport through small talk and by finding common ground. An open communication channel is essential for obtaining information and allowing for possible follow-up interviews.

Recognizing Truth Versus Deception

Investigators should start with closed questions, then gradually transition to open-ended questions that require thoughtful responses. Initial questions should cover basic background information that the investigator already knows, allowing observation of the subject’s behavior when answering truthfully. Later, changes in vocal tone, speech patterns, and facial expressions may indicate shifts from truthful responses to possible deception.

Interpreting Non-Verbal Communication

Experience helps private investigators focus on non-verbal cues. Generally, innocent people can be reassured, while guilty individuals may exhibit nervous behaviors—such as clenched fists, a reddening face, bulging veins, or loss of eye contact. These cues can help distinguish between truth and deception during interviews.

Finalizing and Following Up on Interviews

After an Interview: Finalizing Notes

Investigators must finalize their notes or transcribe recordings to create a permanent record of the interview. Reports should include the date and time, duration, location, and attendees, as well as a summary of information obtained. Recorded interviews should be documented verbatim, and all notes retained until the matter is resolved.

Follow-Up Interviews

If initial interviews do not yield enough information, investigators may need to conduct follow-up interviews. Building rapport over time can help witnesses become more forthcoming. Investigators should document narratives, have subjects review and sign off on them, and revisit subjects if inconsistencies arise or if additional documentary evidence is required.

New Leads

Interview subjects may provide leads to additional potential witnesses not previously identified. Investigators should pursue these leads by conducting background research, contacting new subjects, and scheduling interviews, following the same procedures as for the initial interviews.

Conclusion

Interviewing is essential in investigations because it provides verbal confirmation of events. In cases involving a single occurrence, interview subjects may be the only witnesses to what happened. Their statements, known as testimonial evidence, are invaluable in court, especially when supported by documentary evidence gathered through research.

Brian Blackwell Investigations | Harrisburg, PA
https://www.brianblackwell.biz

Private Investigator Basics: Records Research

Records Research: An Essential Competency

Private investigation relies on three core competencies: records research, interviews, and surveillance. While not every investigation will require interviews or surveillance, all will involve some form of records research. In fact, certain investigations may consist solely of research. Records research involves locating both public and private records, serving as a crucial tool for gathering information that can support or refute a particular viewpoint.

Records Research Basics Process

Every investigative assignment brings its own unique aspects to the research process. The databases and repositories an investigator consults will differ based on the specific nature of the investigation. Therefore, it is important for investigators to continuously expand their knowledge of various database resources to remain effective.

Four Major Steps of Records Research

Step 1: Determine the Client's Needs

The foundation of any research assignment is to understand the client's needs. The first question to address is: What is being sought? Clarifying this helps identify the client's objectives and the scope of the work. Responsible private investigators will also determine how the client intends to use the information before proceeding. It is essential to avoid conducting research that could be misused or cause harm to others.

Step 2: Develop an Investigative Plan

Once the client's needs are clearly defined, the next step is to develop an investigative plan. This plan outlines the specific investigative tasks and the documents that need to be located. Additionally, it should include an operating budget and cost estimate to ensure accountability and efficiency throughout the investigation. With a comprehensive plan in place, investigators can present a clear proposal to the client and set expectations for the final outcome.

Step 3: Internet Research

Internet research often serves as the starting point for records research. The accessibility of online resources allows investigators to quickly narrow their search, making the process more effective and efficient. Rather than becoming overwhelmed by the vast amount of information available, investigators should focus their efforts to target only the most relevant sources.

Step 4: Obtaining Original Records

Original records are the primary documents containing the required information, such as birth certificates, marriage licenses, or business records. While these originals are generally not available online, initial internet research can reveal where to obtain them. Locating and securing original records is a critical component of comprehensive records research.

Public versus Private Records

The distinction between public records and private records is important in the investigative process. Public records, which vary by state, may include addresses, birth and marriage records, criminal records, and certain records of divorce proceedings. Private records, such as medical, tax, credit, employment, and educational information, are typically restricted. Accessing these private records requires explicit authorization—usually in the form of a signed waiver from the individual concerned.

Conclusion

Each of the three core competencies—records research, interviews, and surveillance—plays a vital role in the investigative process. Records research, in particular, enables investigators to gather more information and form a clearer understanding of the individuals or situations they are examining. When records research is combined with interviewing and surveillance skills, investigators are able to enhance their effectiveness and professionalism in the field.

Brian Blackwell Investigations
Harrisburg, Pennsylvania
https://www.brianblackwell.biz

Private Investigator Basics: Surveillance

Surveillance is the art of watching someone, someplace, or some object in order to document and identify any contact, activities and whereabouts. Surveillance is conducted to prevent a crime, to obtain evidence of a crime, to obtain evidence of wrongful action in a civil suit, to document an individual’s location, to document activities in or around a specific location or building, to obtain information to be used in an interrogation, to gather intelligence as a basis for future action and to obtain information to be used in court.

Types Of Investigations Requiring Surveillance

Missing person, worker’s compensation claim, cheating spouse, vandalism, recurrent theft. 

Types Of Surveillance

The types of surveillance that fit with individual cases vary. Private investigators have to decide which types of surveillance are best suited by understanding the case and the desired outcome of the surveillance. The nature of the case will dictate whether the surveillance will be mechanical or human, whether it will be covert or overt and whether the surveillance will be stationary or mobile.

Mechanical Surveillance verses Human Surveillance

Mechanical surveillance is when technological devices are used to conduct surveillance. This is beneficial because equipment doesn’t get tired, hungry, or bored. Equipment can be used at multiple locations at the same time and information from equipment at different locations can be accessed simultaneously. For example, mechanical surveillance would be used over human in a case where someone is stealing from a construction site. Private investigators can put up cameras and go back and harvest the recordings.

Human surveillance is when the investigative team is the main source of information. Human surveillance includes tailing targets and observing targets in person. If a private investigator is looking for a missing child, they have to start by investigating the usual haunts of the child and personally visiting those locations.

Overt Surveillance verses Covert Surveillance

Overt surveillance is visible security like security agents at the mall and security cameras in casinos. With overt surveillance, people know the surveillance equipment is there to make sure no one is stealing or cheating.

Covert surveillance is undetected surveillance. Undercover detectives usually conduct this type of surveillance. It may involve trailing a target or using a piece of equipment, like a GPS tracking device, on a company truck or automobile without the company or driver’s knowledge (provided it does not violate the laws within that state.)

Mobile Surveillance verses Stationary Surveillance

Mobile surveillance, obviously, involves following a moving target. Say a target you are tailing gets in his or her car and drives away, you may want to continue the surveillance by using your automobile.

Stationary surveillance is when the investigator stays in one place to observe the target. If a commercial or residential property is being vandalized, a private investigator may be hired to watch the property from a stationary post, like a parked car, to gain evidence of the crime and who the perpetrator is.

Prepare For Surveillance

Know the client’s needs. What is it that the client is trying to accomplish through surveillance? The answer to this question determines what types of surveillance will be needed, the scope of the project and the types of equipment that will be used. Private investigators have to educate the potential client and manage their expectations as investigations are often more complicated and costly than the client anticipates.

Know The Subject

Before performing surveillance, investigators should always complete a background check with comprehensive records research on the target and acquire as much information as possible about them - name, address, phone number, complete physical description, photograph, and relatives in the immediate vicinity. Private investigators will also want to know pertinent background information such as routines, habits, hobbies, schedules and associates.

Know The Area

Private investigators should always have a map of the area where the surveillance will be taking place. If possible, they should also have a photograph of the building they are watching or the location where surveillance will begin. If surveillance is taking place at night or in the early morning, it’s a good idea to visit the site during various periods of the day and night.

Know Your Equipment

The kind of equipment a private investigator uses is contingent upon the nature of the surveillance itself. Private investigators need to get familiar with their equipment ahead of time and practice with it. If surveillance involves a camera or a video camera, prepared investigators will have two of them with backup batteries. Investigators seldom get a second opportunity to capture an activity.

Every private investigator should have a flashlight for working at night, binoculars or a telescope, a tape recorder, two-way radios for team surveillance, a tripod for security equipment, full tank of gas in the car, appropriate attire, snacks and water.

Know Yourself

Private investigators must do what is necessary to prepare their minds for work, like exercise, get plenty of sleep and have a practiced plan. All private investigators should also to be prepared for a situation where they are approached by a stranger or by the police while conducting surveillance. Always have a convincing story ready to tell.

What Every Investigator Should Know About Surveillance

Surveillance is incredibly demanding and challenging. Private investigators who are successful at surveillance have to possess certain qualities. Someone with an outgoing personality, exceptional communication skills, the ability to take action, a good memory, an ability to blend into their surroundings and a strong attention to detail would be a good fit for surveillance. This person should also be honest, patient, observant, resourceful, flexible and focused. Not every person is able to sit for hours and focus on a particular area. Investigators often sit in an automobile for up to ten hours on the coldest day of winter or the hottest day of summer.

Ethics and Laws Relevant to Surveillance

All private investigators should know the laws that may affect their work in their respective states or face a possible prison sentence. Trespassing and audio recording laws are especially important to know. Laws regarding audio recording vary state to state and some states prohibit covert audio recording.

Conclusion

Surveillance is not always necessary in an investigation. Surveillance adds to an investigation when a visual confirmation of the actions or the whereabouts of the target is necessary to concluding the investigation. If an investigator needs to catch a thief in the act, find and confirm the whereabouts of a missing person, or prove a worker’s compensation claim is false, surveillance is necessary.


** An interesting and eye-opening article on the subject of audio recording Broken Record Laws  


Brian Blackwell Investigations

Private Investigator Basics: Missing Persons Investigations

Missing persons investigations are the best way to find out the truth about anyone you can't find.

On average, more than 800,000 people are reported missing and are entered into FBI's National Crime Information Center (NCIC) annually. Of these, 85%-90% are minors. These statistics do not include those who are unofficially missing such as those who have not been reported as missing persons.

One of the big problems with police-led missing persons investigations is simply that the term missing persons is so narrow. Police will only begin looking for a missing child at a specific amount of time after the child was last seen and by that time, it may be too late if the child has been kidnapped by a pedophile or child killer. Police are also reluctant, due to thinning resources, to search for people who voluntarily left home or for those who live on the streets. Even in a police-led missing person investigation, police will stop looking after a certain amount of time and will declare the case a cold case. 

Police do their best with the resources they have, but law enforcement simply is not equipped to deal with the crime rates today. Anyone who wants real answers and fast needs to speak to a private investigator. A professional investigator will start looking for someone as soon as you feel uneasy and will continue to search as long as you are still looking for answers.

Skip Tracing - People Locates

Skip tracing is a process used to find someone who is missing. It generally requires gathering, organizing and analyzing large amounts of data on an individual to make a conclusion about where he or she might be. Private investigators and professional skip tracers typically carry out these activities. Done most commonly to find people to rekindle relationships or handle legal and financial situations.

Skip tracing is an colloquial term used to describe the process of locating a person's whereabouts for any number of purposes. The term comes from the word "skip" being used to describe the person being searched for, and comes from the idiomatic expression "to skip town," meaning to depart, perhaps in a rush, and leaving minimal clues behind for someone to "trace" the "skip" to a new location.

The days when you went to the phone book, criss-cross directory, or reverse directory are old-school and costly compared to the skip tracing technology options today. In fact, just looking for an address or a phone number isn’t the only thing investigators can ask of technology.
With the advent of technology in general, the availability and quality of information has expanded dramatically. Price can certainly be an issue, but many times the price is very inexpensive when measured to the benefit gained by it.

Professional investigators are hired to find:

• Long lost loved ones or family members who have voluntarily disappeared or run away
• Fugitives
• Missing persons who have been gone a long time and are part of a cold case
• Runaways and miners who have been kidnapped

Basically, if you are worrying about someone's whereabouts and wish to locate someone who is not easy to find, a qualified missing persons investigator will be able to use advanced techniques to help find the person you are looking for.

Professional investigators use a number of techniques to find missing persons:

• Networking with fugitive recovery agents, law enforcement, other private investigators, or paying informants. Private investigators often have extensive networks of people they can recruit to help them in a search.
• Surveillance and videotaping. Investigators can observe places where a missing person is likely to be or can observe and track a suspect in a missing persons case.
• Searching hospitals and mortuaries. Private investigators can search through a number of facilities where a victim may be.
• Doing background checks, questioning witnesses, and other investigative techniques. Private investigators can turn to others to isolate likely suspects or likely sources of aid in finding a missing person.

Count on the team at Brian Blackwell Investigations to provide you with unparalleled skip tracing investigations. Whether you want to track someone down or know if he or she is committing fraud, we are here for you.

BRIAN BLACKWELL

INVESTIGATIONS

Private Investigator Basics: Background Checks

Private investigators perform background checks to verify a person's professional and personal history. A proper background check involves conducting interviews and searching for documents that will give you a greater understanding of the person you are looking into.

Can't I just pay for an online background check?

There are automated background checks available on the Internet, but the information is often incomplete or inaccurate, and each record, whether found through the Internet or another source, needs to be verified for validity. A private investigator can provide detailed and accurate information about a person and ensure that the information is accurate.

There is no standard or routine background check. The investigation should be tailored to your areas of concern, reasons for finding out more, and your overall needs. Whether you're hiring a new employee, looking for a nanny, or are about to make a new investment, it's a good idea to get a better understanding of who or what you will be involved with.

BRIAN BLACKWELL
INVESTIGATIONS

Private Investigator Basics: Interviewing

Investigators interview plaintiffs, defendants, witnesses, victims, suspects, subjects of background investigations and experts.

What Is Interviewing?

Interviewing is the process of gathering facts from people that can then become testimonial evidence.

Types Of Investigations That Require Interviews

• Theft
• Missing persons
• Background investigations
• Situations where an expert could be of assistance

Why Conduct Interviews?

Interviews are conducted to reconstruct a crime or event, to obtain evidence, to look for leads, to identify facts and to find out what actually happened.

Preparing For An Interview

Preparation is the key to conducting a quality interview. An investigative approach for interviewing begins with a prioritized list of witnesses to interview with the major witnesses at the top. A private investigator has to know as much as possible about the statement the witness has given to the authorities and has to know the facts of the case.

Research The Interview Subject

Private investigators must conduct extensive records research and a background check on the interview subject before going to speak with them. Investigators should know basic background information about the witness, like if the witness is related to any of the participants in the event, if the witness wears glasses and if he or she has a criminal record.

Anticipate The Subject’s Needs

Depending on the case, interview subjects will have differing needs. In criminal defense cases people that are witnesses to crimes might fear retaliation or retribution if they step forward. They may fear going against the police. People that are friends or relatives of the crime victim are not going to want to talk to anyone from the defense. Private investigators have to be psychologically prepared for the difficulties of talking to these people and especially for talking to the crime victims themselves. They may be angry and private investigators have to calm them down and get them to share what they are going to say in court or at least to elaborate on what they told the police.

Document The Interview

Notes should always be taken either during or immediately after an interview. Notes can be taken by hand, on an audio recording device or, if the interview subject is willing, on video. A private investigator must build rapport and make the subject feel comfortable enough to allow them to take notes. If the subject gives a very helpful statement that is exculpatory, a private investigator should ask to audio or video record the statement.

What Every Investigator Should Know About Interviewing

Setting Up The Interview

If possible, a private investigator should schedule interviews ahead of time with cooperating witnesses. If not, the investigator should make a cold call visit with interview subjects.

Engage In Active Listening

Private investigators should operate on the 80/20 rule. Interview subjects should be speaking 80% of the time and interviewers should be speaking 20% of the time. Active listening is an important aspect of interviewing as it encourages the flow of information as the interview subject is talking. Private investigators conducting interviews should confirm that they are listening by summarizing back what the interview subject has said.

Build Rapport

Private investigators have to build rapport with interview subjects to earn their trust and get them to open up. This can be accomplished through participating in small talk. Investigators should look for some common ground with the interview subject and start a conversation from there. The key is for the investigator to be able to establish an open communication channel, get some information and leave the door open for a follow-up interview.

Recognize Truth v. Deception

Private investigators should begin interviews with closed questions and slowly shift to open questions which require some more thought. Investigators should start off with basic questions about the subject’s background to which they already know the answers. While the interview subject is answering these questions, private investigators have to watch how they look while giving truthful answers. Later on, when the investigator gets to the meat of the questioning, he or she can recognize constant truthful behavior or a shift in behavior signified by vocal volume, pitch, halted speech, furtive facial gestures or micro-expressions.

Interpreting Non-Verbal Communication

Focusing on these behaviors comes with experience. As a rule of interviewing, innocent people can be calmed down and guilty people generally get very nervous. They begin to display verbal cues discussed above. The interview subject that is guilty or that is lying will also display non-verbal cues like clenching fists, a reddening face, bulging veins and a loss of eye contact.

After An Interview, Finalizing Notes

Private investigators must preserve their interviews by finalizing their notes or transcribing an audio or video recording so that it becomes part of the record. Investigators will then memorialize their notes in a report that includes when the interview occurred, how long it lasted, who was present and where it occurred. The report should describe what information was obtained. If it is an audio or video recording, the information should be documented verbatim, and all notes should be kept until the matter is fully adjudicated as discoverable records.

Follow-Up Interviews

Follow-up interviews are sometimes necessary. If the witness did not give enough information initially, a private investigator would have to return to their home or place of work and continue building rapport until the witness was willing to speak truthfully. When information needs to be memorialized, a private investigator should type up a narrative of the interview and conduct a follow-up. The interview subject should read the narrative, make corrections and sign off on the interview. If an investigator has found an inconsistency between the stories of two different interview subjects, it is a good idea to return to both of these subjects and conduct second interviews. If a private investigator needs further documentary evidence, such as telephone records, that were not available during the first interview, they should follow up with a subject and obtain these records.

New Leads

Subjects may give a private investigator information that leads to a new interview subject that was not initially included in the investigative plan. Whenever an investigator receives a new lead on a possible interview subject they should always follow up on the lead by conducting background research, contacting the new subject and scheduling and completing an interview. Private investigators should follow the same steps when preparing for, conducting and finalizing a follow-up interview as they would for the initial interview.

Conclusion

Interviewing is vital to many investigations because it gives a verbal confirmation of an event. In cases where a one time occurrence is being investigated, interview subjects are often the only people who saw what actually happened. This type of information is called testimonial evidence and can be invaluable in court, especially when combined with documentary evidence found during records research.

BRIAN BLACKWELL

INVESTIGATIONS

Private Investigator Basics: Records Research

There are three core competencies of private investigation: records research, interviews, and surveillance. Not every investigation is going to involve surveillance, and not every investigation is going to involve interviewing, but every investigation will have some form of records research. In fact, some investigations are just research. Records research is the locating of public and private records. The research is a tool for gathering information to support or oppose a point of view.

Records Research Basics Process

Every investigative assignment has its own nuances regarding research. Depending on the nature of the investigation you will be searching different databases, so investigators should constantly be learning about different database repositories.

Four Major Steps of Records Research:

Step 1: Determine the Client's Needs

Research is contingent upon what the client’s needs are,so the first question to ask is what is it that you are looking for? This will help you identify what the client wants you to research and helps you identify the scope of work.

A prudent private investigator will determine what the client will do with the information before they undertake any investigation. Never conduct research that could be used in an inappropriate manner against anybody.

Step 2: Develop an Investigative Plan

After we’ve determined the client’s needs, we put together an investigative plan that will identify specific investigative tasks and documents to look for. We'll also establish and include an operating budget and cost estimate with our investigative plan so that there’s accountability that will ensure that the investigation is done in an effective and efficient manner. Once we have put together the investigative plan, we’ll have an investigative proposal to present to the client, and we’ll know what the end result is going to be.

Step 3: Internet Research

A lot of records research usually begins with the Internet. The Internet has made it easier to begin an investigation. The research is easier, it’s a quick starting point to narrow the search, and private investigators become more effective and more efficient with use of the internet. We don’t want to be swimming in the ocean of information, nor do we want to be in the lake. We want to be in the pond.

Private investigators use the Internet to get leads on possible original records through contemporary providers of online public records databases. Once we find that the records exist, we'll go to the actual record-keeping database and get a copy of the original record.

Step 4: Obtaining Original Records

An original record is the document that contains the information that we may be looking for. Original documents are birth records, marriage records, business records, etc. The original records are not available on the Internet, but we may learn where to go for those original records during that search.

Original records are either at the city, county, state, national, and even international levels. Why do investigators need original records? If we are going to provide a written research report that will contain the results of our research, the best evidence is the original document. The record becomes a piece of the documentary evidence that may be used in litigation. You will need a certified copy of the record in question, otherwise it could be challenged.

Public verses Private

Depending on the state, public records include address information, birth and marriage records, and criminal records like divorce proceedings. Private records are something that private investigators have limited access to. In order to get an individual’s medical, tax, credit, prior employment, and educational records, a private investigator will need authorization in the form of a waiver from the individual.

Private records are non-original records, and the copies are stored in databases for retrieval and access later. These would be publications, subscription databases, and non-subscription databases.

Conclusion

Each of the three core competencies of private investigation plays a critical role in working through an investigation. As a valuable tool, records research helps investigators get more information and a clearer picture of the individual or situation they are investigating. Combining that knowledge with interviewing and the basics of surveillance helps investigators hone their skills and become more effective in the field.

BRIAN BLACKWELL
INVESTIGATIONS